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Grand Canyon Synod Assembly 2019

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The Synod Assembly is our annual gathering to do business and to celebrate that we are church together. Everyone is welcome to participate!

2019 is a year of transition for the Grand Canyon Synod as we are served by a new Bishop and seek to redefine our strategic vision, mission and goals.

We embrace this transition with a sense of excitement, adventure and hope for the future. We hope you will join us as we seek to “Sing to the Lord a New Song!”

Scroll down or click a link below to explore the 2019 assembly:

June 14 & 15, 2019

Love of Christ Lutheran Church
1525 N. Power Rd., Mesa, AZ  85205

 

Hear a New Song

Celebrate our theme Sing to the Lord a New Song! by listening to new music created especially for our assembly by Pastor Dave Drach-Meinel of Christ the Servant Church, Henderson, Nevada. Our assembly music page has an album of new songs available for streaming.

Do not remember the former things, or consider the things of old. I am about to do a new thing; now it springs forth, do you not perceive it? I will make a way in the wilderness and rivers in the desert.
— Isaiah 43:18-19
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Frequently Asked Questions


What is a Synod Assembly? 

Just as a congregation has an annual meeting, each year the Grand Canyon Synod has this annual gathering. Representatives of all the congregations in the synod are invited to come together serving as the voting membership of the Synod Assembly. The purpose of the assembly is to hear reports on the ministries that we share, to elect people to serve in synodical leadership, to deliberate issues, and to consider and approve the synod’s Mission Plan for 2020-2021. 

In the Grand Canyon Synod Assembly, business is mixed with opportunities for worship, growth in understanding our life together, and experiences in deepening our faith and sense of unity. These opportunities come in various forms: Worship, of course, insightful speakers, discussion, workshops or forums, and fellowship. 

 

Who Attends a Synod Assembly? 

All interested persons are welcome to attend! 

The voting membership of the Synod Assembly includes lay representatives of each congregation as well as pastors and deacons under call in the synod. Retired pastors and deacons may register. All members of the Synod Council are assembly voting members. Representatives of our three Lutheran-Episcopal parishes also serve as voting members. 

At least 60 percent of the voting member are lay persons. Others present include representatives of our ELCA churchwide ministries, representatives of synodical ministries, special guests, and visitors.


What are important dates?

 
  • February 20: Online Registration Opens 
    Fees due at time of registration 

  • March 29: Early Bird Registration Deadline 
    Discounted rates apply for registering early 

  • March 29: Exhibitor Request Deadline 

  • April 5: Ministry reports due, written version

  • April 12: Workshop application deadline

  • April 18: Hotel Registration Deadline for Westgate Painted Mountain Resort 

     

  • April 26: Resolution Deadline

  • May 3: Exhibitor and Ministry Reports and Videos Due 

  • May 3: Nominations for Treasurer, Synod Council and Committees Due 

  • May 13: Hotel Registration Deadline for Country Inn and Suites by Radisson 

  • May 14: Resolutions Posted for Review

  • May 31: Registration Deadline


How many voting members? 

The voting members of the assembly are determined as follows: 
The first number is congregation size (baptized members), the second number is voting members.

 
  • Fewer than 175 in congregation = 2 Lay Members

  • 176 to 399 = 3 Lay Members

  • 400 to 649 = 4 Lay Members

  • 650 to 1,299 = 5 Lay Members

  • 1,300 to 1,849 = 6 Lay Members

  • 1,950 to 2,599 = 7 Lay Members

  • 2,600 to 3,249 = 8 Lay Members

  • 3,250 to 3,899 = 9 Lay Members

  • 3,900 to 4,550 = 10 Lay Members

Note: Lay voting members should be split 50/50 male and female.

  • All active Ministers of Word and Sacrament (pastors) and Ministers of Word and Service (deacons) on the roster of the Grand Canyon Synod are voting members. 

  • Synod Council members and Officers of the Grand Canyon Synod are voting members. 

  • All retired Ministers of Word and Sacrament and Ministers of Word and Service on the roster of the Grand Canyon Synod are voting members.


What are we voting on? 

 

2019 Nominations and Elections 
Voting members of the 2019 Synod Assembly will be electing: 

  • Synod Treasurer (Four-Year Term) 

  • Synod Council Member At Large Clergy (Three-Year Term) 

  • Synod Council Member At Large Lay Person (Three-Year Term) 

  • Synod Council Member Young Adult Representative (Three-Year Term) 

  • Synod Council Member Colorado River Conference (Three-Year Term) 

  • Synod Council Member Sunrise Conference (Three-Year Term) 

  • Synod Council Member Santa Cruz Conference (Three-Year Term) 

  • Consultation Committee: 

    • Two Clergy (Six-year term) 

    • One Lay Person (male, Six-year term) 

    • Two Lay Persons (male, Five-year term) 

    • One Lay Person (female, Three-year term) 

  • Committee on Discipline: 

    • Lay female (six-year term)

    • Lay female (two-year term)

    • Lay male (three-year term)

Resolutions 

The Grand Canyon Synod Committee on Reference and Counsel looks forward to submissions of resolutions and memorials for the upcoming 2019 Grand Canyon Synod Assembly.

View our guidelines for submitting resolutions in this PDF. Anyone submitting a resolution is strongly encouraged to contact Rev. Stephen Springer directly, and early, to help find the right language and approach for your purpose. 

The deadline for submitting resolutions is April 26, 2019. Resolutions should be emailed to Rev. Stephen Springer: sas@sspringer.com

Resolutions will be posted for review on Tuesday, May 14, 2019.



What are the workshops? 

Assembly voting members and visitors will have the opportunity to attend two workshops on Friday. There will be 10-12 topics to choose from. 

Watch for more details on workshop topics.

O sing to the Lord a new song;
sing to the Lord, all the earth.
— Psalm 96:1
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Assembly Schedule

(tentative) 


Friday, June 14 

Registration Opens 7:30 am – 9:00 am 

Connect 

  • Worship Band 8:50 am – 9:00 am 

  • Opening Eucharist 9:00 am – 10:00 am 

  • ELCA Video 10:00 am – 10:20 am 

  • Installation of Synod Staff 10:20 am – 10:25 am 

  • Break 10:25 am – 10:40 am 

  • Breakout Sessions/Workshops 10:45 am – 12:00 pm 

  • Lunch 12:00 pm – 12:45 pm 

  • Milestone Anniversary & Retirement Celebrations 12:50 pm – 1:20 pm 

Communicate 

  • Ministry Reports 1:20 pm – 1:30 pm 

  • Plenary Session #1 1:30 pm – 2:00 pm 

  • Recognize Outgoing Synod Council 2:00 pm – 2:10 pm 

  • Ministry Reports 2:15 pm – 2:25 pm 

  • Break 2:25 pm – 2:35 pm 

  • Breakout Sessions/Workshops 2:40 pm – 3:50 pm 

  • Bishop’s Report 3:50 pm – 4:15 pm 

  • Plenary Session #2 4:15 pm – 4:30 pm 

  • Resolution Discussion 4:30 pm – 5:30 pm 

  • Diakonia Graduation & Dinner 6:00 pm – 8:00 pm 


Saturday, June 15 

Create 

  • Plenary Session #3 

  • General Assembly Business 8:30 am – 8:45 am 

  • Bishop’s Report 8:45 am – 9:45 am 

  • Election Report 9:45 am – 9:55 am 

  • Reserve for 2nd election 10:00 am – 10:10 am 

  • Report of the Treasurer 10:10 am – 10:30 am 

  • ELCA Report 10:30 am – 11:00 am 

  • Reserve for Election Results 11:00 am – 11:15 am 

  • Celebration Eucharist/Commissioning and Sending 11:15 am – 12:15 pm  

  • Lunch 12:15 pm – 1:00 pm 

Praise the Lord!
Sing to the Lord a new song,
his praise in the assembly of the faithful.
— Psalm 149:1
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Registration 

Please note: Registration is a two-step process. You register for the assembly, and you make your own hotel reservation (unless you are a commuter.) 

 

Registration Cost 

  • Voting Member: $140 (Lay persons, Active and Retired Clergy). $125 early bird discount for registrations prior to 3/29/19. 

  • Visitor: $100.

  • Exhibitor: There is a $40 fee for each display table. For an additional $60, each representative can access a meal plan (two breakfasts and two lunches).

Registration Information 

Please register on our assembly registration page. We will collect your registration information as you add your registration to your cart, and collect payment information when you check out.

Information you will need to complete registration: 

  • Email address for the registrant: For online and communication purposes, the email should NOT be the general email address of the church office. The email address should be unique for the voting member and able to be accessed during the assembly. 

  • Vegetarian/Gluten Free options available 

  • Need for Translation

Registering multiple people for your organization?
Please choose one registration at a time and fill out each attendee’s form as you add that registration to your cart. We’ll collect your payment information when you check out.

For questions about registration or to make changes, email office@gcsynod.org or call the synod office at 602-957-3223. 

HOW MANY VOTING MEMBERS? 

The voting members of the assembly are determined as follows: 
The first number is congregation size (baptized members), the second number is voting members.

  • Fewer than 175 in congregation = 2 Lay Members

  • 176 to 399 = 3 Lay Members

  • 400 to 649 = 4 Lay Members

  • 650 to 1,299 = 5 Lay Members

  • 1,300 to 1,849 = 6 Lay Members

  • 1,950 to 2,599 = 7 Lay Members

  • 2,600 to 3,249 = 8 Lay Members

  • 3,250 to 3,899 = 9 Lay Members

  • 3,900 to 4,550 = 10 Lay Members

Note: Lay voting members should be split 50/50 male and female.

  • All active Ministers of Word and Sacrament (pastors) and Ministers of Word and Service (deacons) on the roster of the Grand Canyon Synod are voting members. 

  • Synod Council members and Officers of the Grand Canyon Synod are voting members. 

  • All retired Ministers of Word and Sacrament and Ministers of Word and Service on the roster of the Grand Canyon Synod are voting members.

BYOWB

Please bring your own water bottle. It’s one small way for us to care for creation.

Volunteer

Our assembly runs smoothly each year with the help of Synod volunteers. Please contact the Synod office if you’d like to help in the following areas:

  • Greeters

  • Help with registration

  • Table decorations

Hotel Accommodations 

Voting Members, Visitors and Exhibitors will be responsible for making their own hotel reservations. Costs associated with lodging are NOT included in the registration fee. 

Blocks of rooms have been reserved at two locations: 

 

Westgate Painted Mountain Resort 

Reservations must be made by 4/18/19.

  • 6302 E. McKellips Rd., Mesa, AZ 85215 
    (Located 1.3 miles from the assembly location, Love of Christ Lutheran Church) 

  • Phone: 877-502-7058 

  • View website

Use Group Code: 64-824 
Reservations must be made by 4/18/19 and require a minimum deposit equal to one night’s room & tax to be charged on a major credit card. 

  • Studio $ 71.00 plus taxes 

  • 1-Bedroom Suite $ 93.00 plus taxes 

  • 2-Bedroom Suite $130.00 plus taxes 

All rooms have a refrigerator and microwave, but there is no restaurant on the premises. 

 

Country Inn & Suites by Radisson 

Reservations must be made by 5/13/19 by calling 480-641-8000. Please do not register online or via the 800 number.

  • 6650 E. Superstition Springs Blvd., Mesa, AZ 85206 
    (Located 4.4 miles from the assembly location, Love of Christ Lutheran Church) 

  • Phone: 480-641-8000 

  • View website for info, but please do not register online. Register by using the local phone number above.

Use promotional code: GCSOLC or Grand Canyon Synod of Lutheran Church 
Reservations must be made by 5/13/19 and will require a major credit card to guarantee the guest room. 

  • Standard Room $75.00 plus taxes 

  • Suites $85.00 plus taxes 

Reservations include a complimentary breakfast buffet.

Exhibitors and Display Area 

Exhibitor Requests 

Dear Partners in Ministry, 

Thank you for being a part of our 2019 Synod Assembly! Your work and ministry is vital to our mission and we are excited to help you share part of your store. 

Display table – we ask that your table have an interactive element to engage the participants. This may be a video, game or other interactive activity. Email office@gcsynod.org with questions regarding display space or other exhibitor requests. 

Please register to reserve your display table by March 29, 2019. 

Remember, you must also register as an exhibitor, visitor, or voting member to participate in the display area. 

Registration

There is a $40 fee for each display table.

For an additional $60, each representative can access a meal plan (two breakfasts and two lunches). Please select how many meal plans your organization needs.

Registration is online through March 29, 2019.

 

Guidelines for Assembly Displays 

In accordance with the model established by the Evangelical Lutheran Church in America (ELCA) for display space at assemblies, the Grand Canyon Synod requires all requests for display space at its assemblies to meet the following criteria: 

  • Display space exists only for the purpose of informing and educating voting member and visitors to the assembly. 

  • Display space is provided to the agencies and institutions related to the synod; task forces, teams, committees, and affiliated ministries of the synod; units and ministries of the ELCA, and ecumenical ministries affiliated with and approved by the synod. 

  • No display space will be provided for organizations that have no official relationship to the ELCA 

  • Displays should be interactive in nature and staffed during all hours of the assembly. 

  • No commercial displays or sales booths are permitted. Any items that are sold must have prior approval from the Assembly Planning Committee. 

  • A display that does not relate to the mission and purpose of the synod or is considered offensive will be removed. The decision of the Assembly Planning Committee and the bishop will be final. 

  • The decision to grant permission for a display and the placement of tables is that of the Assembly Planning Committee. 

  • The contact person requesting the space is responsible for the set up and removal of the display. 

  • The Grand Canyon Synod and the assembly host will not be responsible for loss, theft, or damage to display items. 

  • All shipping costs related to a display are the responsibility of the display host. 

  • Registration as a voting member, a visitor or an exhibitor is required for each organization requesting display space.